Put immediate hazards first

Start with anything that could harm a person or rapidly damage the property. Examples may include a gas smell, sparking, active water near electricity, a ceiling that appears unstable, a broken external lock or significant storm damage. Keep people clear, isolate utilities only if you know how to do so safely, and contact the appropriate emergency service, utility or qualified trade.

A web request is not an emergency response channel unless that capability is expressly confirmed. Do not assume that submitting a form reserves urgent attendance. For any hazard, explain what is happening and ask for the safest next step.

Stop active damage, then restore function

After immediate safety, address problems that are allowing damage to spread: ongoing leaks, failed weather seals, blocked drainage, pest entry points or openings that expose the home to rain. The visible symptom may have more than one cause, so avoid covering it cosmetically before the source is understood.

Next, consider essential daily function and security. A failed toilet in a one-bathroom home has a different priority from a stiff cupboard hinge. Heating, cooling and hot-water priorities also depend on weather and household needs. Tell the coordinator about vulnerable occupants or access constraints without sharing unnecessary personal information.

Bundle compatible lower-risk tasks

Cosmetic patches, adjustments and minor installations can often be planned together when they suit the same skill set and access. Create a room-by-room list and mark each item as urgent, soon or planned. Bundling should not combine regulated and unregulated work under an unsuitable provider, and it should not delay investigation of moisture or structural symptoms.

Ellis provides one intake point, then manually checks the requested service and postcode. Depending on the confirmed need, an Ellis team or vetted service partner may attend. Share the priority order, but expect the reviewer to clarify hazards, dependencies and credentials. Availability and response time remain unconfirmed until Ellis reviews the request and identifies a suitable provider.

Review the list after each visit. Close completed items, retain evidence for work that may recur and move newly identified tasks into the right priority band. If a temporary measure was used, record its limits and the required follow-up rather than allowing it to become an undocumented permanent repair.

Questions from this guide

Is an online request suitable for an emergency?

Do not assume so. Use the appropriate emergency service or utility for immediate danger, then arrange repairs when the site is safe.

Should I patch water damage straight away?

First identify and stop the moisture source. A cosmetic patch can hide continuing damage.

Can I bundle small jobs?

Often, if the tasks suit the same capability and access. List them separately so Ellis can check fit and serviceability.

Describe a maintenance request →